We require a seven day notice, at minimum to reserve any tent 30' wide or larger.  It is the responsibility of the renter to ensure there are no underground pipes, wiring, sewage or anything else that could be damaged or interfere with the tent stakes. Stakes are driven anywhere from 30-42" underground.  It is requested that renter calls 811 to have a utility company come out and mark all underground lines prior to tent delivery. 

Agape Event Rental will not be held liable for any underground damage due to  incorrect information or markings.

There will be an additional fee of $200 for a tent to be set up on asphalt. Filling of holes left in asphalt from in ground stakes is available at an additional cost of $150.

Tents will not be set up in severe weather. If wind, hail, lightning or any other dangerous weather is to occur, we will wait for it to pass and set up when it is safe to do so. In the event of any unsafe weather during an event (such as high winds or lightning) it is recommended that the tent be evacuated. Please have an evacuation plan in place. 

It is the responsibility of the renter to secure proper tent permits. (If required)

The property of tent installation must be suitable, on level ground, and prepared prior to delivery. (Lawn preparation, tree trimming, removal of animal feces, ect.) 

Additional charges may occur on the rare occasion that there is hard rock beneath the ground surface that requires heavier equipment and more time to drill through to place  stakes. 

The client, or a representative of the client, must be present to authorize placement of the tent. 

-There is to be no use of tape, staple guns, screws, nails, knives or any other tool that could cause damage or create holes in the tent.

-The use of any fire pit or flames of any kind is not permitted underneath or within 60 feet of the tent. Heaters, such as patio heaters can be used under the tent, but needs to have at least 6 feet of clearance above the unit and 6 feet on each side.

-No silly string or use of crepe streamers directly on the tent as these tend to stain the white tents.  

-Do not remove side walls for any reason

-LED lighting only near the tent walls, as other light bulbs could cause burns on the tent. 

Lighting and other decorating instructions:

-If needing to hang string lights or any other decor, please use the strings that hang from the top of the tent walls (which can be shown to you by our staff).  Most customers use zip ties, string, fishing line, whichever method you choose but please when removing these ties use a wire tie cutter or scissors only. The use of knives or razor blades could slip and cut parts of the tent.

If damage occurs to the tent, renter will be charged for repair or replacement costs. A detailed invoice will be provided to the renter.